Enrollment Terms

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Enrollment Terms

Terms & Conditions

Participant Agreement

I am/My daughter or son is enthusiastic about participating in this course. We understand that an enjoyable and fulfilling experience with EPI depends on my positive attitude, on my willingness to contribute to the whole group and on my willingness to participate enthusiastically in the program activities. We understand that disruptive behavior, my use or possession of any form of tobacco, any alcoholic product, or any illegal drug will result in my immediate return home, at my own expense and without refund. We have read, understand and agree to abide by the application guidelines, payment schedule, late fees, and cancellation policy. I also give EPI permission to use my name, address and picture in promotional materials and press releases.

EPI Cancellation Policies

If you cancel or leave a course for any reason:
Within 24 hours you will receive a full refund.
More than 60 days prior to the course start date, EPI will retain the enrollment and tuition deposits.
Between 60 and 30 days prior to the course starting date, EPI will retain enrollment and tuition deposits, and 50 percent of the course tuition.
Less than 30 days prior to the course starting date or once the course has begun, there will be no refunds.

*Please be aware that all payments made to EPI are non-transferable.

I/We understand and acknowledge that EPI strongly recommends participants purchase travel insurance. Depending on the plan purchased, travel insurance can offer international medical coverage, protection from unanticipated costs if travel to or from programming is interrupted, and may be your only recourse for tuition refunds in the event of cancellation. Although we rarely need to do so, we reserve the right to cancel a course or change a course's duration, tuition, or location. EPI is not responsible for costs associated in these cases. Travel insurance generally covers these costs as well.

Application and Payment Guidelines

Apply early! Most EPI courses are enrolled to capacity several months in advance of the start date. Fill out the application online and pay your non-refundable enrollment deposit, either online or mail a check. This deposit is applied towards the full program cost. After reviewing your application we will enroll you on the course of your choice, if there is space available. Your deposit is non-refundable, and non-transferable; in the event the course you applied for is full, this deposit will be returned to you. The deposit amount to enroll in a course depends on the date your application is received. See below for details.

1. Applications received more than 5 months before course start date: $250.
2. Applications received between 2-5 months before course start date: $1000.
3. Applications received less than 2 months before course start date: Full tuition.

If you apply less than 5 months before the course start date, tuition is subject to change due to airfare costs.


An enrollment/welcome packet containing a course description, packing list, travel information and other materials to help you prepare for your course will be sent to you once your application has been accepted. You must return the following information from the enrollment packet:

1. Medical form (must be signed by a physician). Medical insurance coverage during course dates is required. Temporary medical insurance may be obtained from various travel insurance companies. For more information on travel insurance, follow this link: https://www.ecologyproject.org/travel-insurance
2. Consent forms (available online)
3. A photocopy of the minor international travel letter (must be signed by parents and notarized)
4. A color photocopy of the first two pages of the traveler's passport for international courses

All forms and payments are due by the paperwork due date unless otherwise outlined by EPI or group organizer.  Payment and forms must be postmarked or received by this final due date.  A $20 late fee will be added to your account each week for forms or payments received after this date. Any participant missing paperwork or payments within four weeks of the course start will be dropped from the course without refund. 

If traveling internationally you must have a passport that is valid for at least 6 months after your arrival in the destination country, and it is your responsibility to apply for or renew my passport in a timely manner. If traveling domestically, you may need an ID that is REAL ID Act compliant. 

EPI books accommodations in your name. Errors in spelling may result in complications. Your birthdate and full name must be provided as they appear on legal documents (passport, birth certificate, etc).

Student Behavior and Discipline

EPI reserves the right to expel any student who: uses and/or possesses cigarettes or tobacco products of any kind while on course; uses and/or possesses alcohol; uses and/or possesses illegal drugs; engages in sexual behavior or coupling;  exhibits behavior that is unsafe or disrupts or distracts from the educational mission of their course. If a student is expelled there will be no refund and the return home will be at the expense of the participant and their family.

Equal Opportunity

EPI does not discriminate on the basis of race, color, religion, creed, sexual orientation, national origin, age or disability in the administration of its admission or employment policies. If EPI reasonably determines that a disability could lead to an inappropriate level of danger to the student or others, based upon a particular activity, then that person may be ineligible for that particular course or assignment but would not be excluded from other opportunities offered by EPI.

Changes to Terms & Conditions
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. 
If you have any questions please contact us.