Jobs at EPI
Our dedicated staff is a creative group that strives to make a positive difference in our world – in the office, in the field, and in their daily lives. These individuals bring EPI’s vision to communities around the world.
Job Summary: The Travel Coordinator is responsible for arranging airfare for students participating in courses at EPI’s field sites. This position works closely with the Recruitment and Enrollment teams, and provides occasional travel-related support to program sites, including facilitating Pro-deal orders and shipments.
Airfare Purchasing: Research, purchase, and monitor airfare for all visiting EPI participants with the goal of 5% cost savings.
- Research: Monitor visiting courses and research airfare costs for all US groups (700-800 participants) using search aggregators, group desks, student travel agencies and other resources. Research costs savings opportunities, new purchasing channels, and airfare resources to further refine purchasing strategy.
- Purchasing: Purchase airfare for groups within predetermined budgets and time windows; track all group desk reservation dates and meet contract deadlines; check names against student documentation for all purchases; communicate with the Recruitment team on deposits, additional students, and cancellations; record all purchases and monitor costs relative to budgets.
- Monitoring: Update itinerary changes and maintain flight information in Salesforce; problem solve delays, cancellations, name and date changes, refunds, and airline miles inquiries from participants. Maintain ongoing communication with the Recruitment team and relevant field staff on airfare issues.
- Work with the recruitment team to make travel arrangements for conferences and school visits, including airfare, hotel, and any necessary shipping.
- Assist with Open Enrollment student travel: Communicate with student families and field staff to support airfare purchasing. Develop strategies to coordinate the itineraries of students traveling from all over the US to a single field site.
- Assist Recruitment team with creating itinerary documents for each course.
- Coordinate relationships with Pro-deal sponsors: manage existing accounts, add new accounts as needed, and make arrangements for gear transfers to field sites.
- Periodically serve as Duty Officer on the 24 hour emergency cell phone.
- When possible, visit EPI courses in the field to gain a better understanding of EPI and the programs we offer.
- Bachelor’s degree
- Experience coordinating group travel, especially working with major airline group desks
- Experience using search aggregators like Kayak, Hipmunk, and ITA Matrix
- Proficiency in Microsoft Office standard applications
- Extremely organized, detail-oriented, and capable of working simultaneous projects within a number of deadlines
- Excellent written and verbal communication skills, especially a professional phone presence
- Creative, dynamic, and tenacious in problem-solving
- Ability to work independently and multi-task effectively
- Willingness to embrace the mission and goals of EPI
- Experience using web-based sales and marketing databases, especially Salesforce
- Experience living and working in Latin America, especially Mexico, Belize, Costa Rica and/or Ecuador
- Proficiency in InDesign
- Spanish language fluency
Schedule: The Travel Coordinator is a full time (40 hours/week) position starting September 1, 2015. This position is based in EPI’s Missoula office.
Compensation/Benefits: $30,000 a year. In addition this position is eligible for a benefits package that includes paid time off, sick leave, holidays, health insurance, professional development and other benefits as detailed in EPI’s Employee Handbook.
Applications will be accepted until a suitable candidate is identified. Early applications are encouraged and applications will be considered as they are received.
Submit applications here.
Job Summary: The Enrollment and Development Assistant is responsible for assisting with the daily operations of EPI’s Development and Enrollment Departments. This position splits time between Development (40% time) and Enrollment (60% time). The Enrollment and Development Assistant will support a range of Development and Enrollment tasks including database management, participant registration and paperwork, fundraising efforts, donation processing, and volunteer management. Assistant will also provide general office support as related to Enrollment and Development projects.
Accountability: The Enrollment and Development Assistant reports to the Development and Enrollment Coordinators.
Schedule: This is a full-time, year-round based in EPI headquarters in Missoula, Montana, during core office hours (weekdays from 9 AM – 5 PM). Rarely, travel and evening or weekend hours may be required.
- Help communicate program information to parents, participants, chaperones, and teachers
- Prepare general marketing and program information packets upon request
- Assist with general office administrative tasks, including handling of mail and faxes, answering of phones, and assisting the Finance and HR Coordinator and Enrollment Coordinator
- Work with Enrollment Coordinator to ensure participants receive enrollment packets, submit paperwork and payments on time, and are prepared for courses
- Ensure completeness and electronically file student paperwork and documents
- Support the medical review process as needed
- Donation processing, from initial coding to final reconciliation, thank you letters, and renewal reminders
- Special event planning support and occasional representation at event
- Administrative support: maintain calendar and systems binder, track deadlines, prepare reports, take minutes, assist with mailings and other general administrative support
- Assist Grants Coordinator with preliminary grant research
- Submit corporate donation/sponsorship applications in collaboration with Development staff
- Database management: maintain EPI’s supporter and participant databases in Salesforce, run reports, generate mailing lists, and track campaigns
- Help to maintain both paper and electronic file management systems
- Volunteers: develop and organize EPI’s volunteer program in Missoula
- Demonstrated desire to make a difference in conservation and education;
- Strong computer skills, including database and standard office software;
- Excellent verbal, written, and personal communication;
- Strong customer service skills;
- Superior organizational skills;
- Extremely detail oriented;
- Ability to multi-task, prioritize, and establish and meet deadlines;
- Ability to engage donors and prospects verbally and in writing with sincerity and enthusiasm;
- Bachelor degree.
- One year of experience with fundraising and event planning;
- Experience with SalesForce and/or other CRM or donor management software, Photoshop, or InDesign;
- Experience working in an office setting;
- Familiarity with Spanish.
Supervisory Responsibilities: The Development Assistant may supervise interns and volunteers for specific projects.
Compensation: $27,000/year plus an excellent benefits package that includes paid time off, sick leave, holidays, health insurance, professional development and other benefits as detailed in EPI’s Employee Handbook.
Applications will be accepted until a suitable candidate is identified. Early applications are encouraged and applications will be reviewed starting on August 5th, 2015. Hiring decision will be made by September 15, 2015.
Submit applications here.
Job Summary: The Mexico Program Supervisor is responsible for oversight and supervision of EPI Mexico Field, Alumni, and Community Projects programming, and alignment with Outreach Program activities. Primary responsibilities include supervision of staff, oversight of key program systems, development, and implementation of curriculum and evaluation. This position will also guide the training and on-going professional development of field instructors. S/he will supervise current, and develop new, high-value local school and teacher relationships. Other duties include linking program activities across all departments, monitoring risk management systems, and ensuring Mexico’s compliance with organization-wide priorities and initiatives.
Accountability:The Mexico Program Supervisor reports to the Mexico Program Manager.
Staff Supervision and Management
- Supervise EPI programs efficiently so that possibilities and limitations are understood and allow for operational stability and growth simultaneously:
- Work closely with MX Program Coordinators from hiring process through on-going programming, documentation, and student engagement efforts- focus on providing excellent supervision tailored to individual needs;
- Facilitate the design of professional and personal goals Program staff and instructors, and interns; provide follow-up performance tracking, evaluation, and professional development for instructors and Coordinators.
Curriculum and Evaluation
- Maximize learning for all MX Program participants:
- Apply existing knowledge of pedagogy and education best practices to oversee on-going integration of updates to EPI Global Educational Framework into MX program curriculum;
- Revise and develop the MX Program curriculum, in conjunction with the Education Manager, the Program Manager, and Program staff;
- Oversee compilation and analysis of evaluation data collected from students during the program season (i.e. pre- and post-course evaluations, course evaluations) as well as design additional opportunities for authentic assessment;
- Plan and deliver sessions for field instructor training in Program content in conjunction with the Education Manager, Program Manager and Program staff;
- Identify & recruit additional program collaborators, including facilitators, scientists and/or instructors.
Recruitment and Admissions
- Ensure field program information management is consistent with EPI standards:
- Supervise the use of internal databases and information management systems for program participant tracking, risk management, and results tracking;
- Supervise efforts to recruit local participants through school visits, parent-teacher meetings, and follow-up;
- Review and update marketing materials to communicate current Program vision and priorities;
- Develop strategies to encourage field program participants to engage in Alumni activities.
Program Operations and Planning
- Ensure that all Mexico Field courses and Alumni activities run successfully and adhere to EPI’s vision and mission:
- Maintain high quality and effective program content while striving for operational efficiency and mutual support – using monthly and annual calendars and long-term planning tools;
- Supervise relationship with local Land Management agencies and manage permitting for realizing field courses;
- Routinely assess and evaluate program delivery, vendor relationships, student impact and costs-benefits, in order to make recommendations for improvements.
- Maintain awareness of risk management concerns in all aspects of program delivery:
- Supervise the medical conditions review system, all Field Programming risk management best practices, and the emergency response system;
- Oversee implementation of MX Emergency cell phone rotation calendar, vehicle safety & maintenance training program, and Wilderness First Responder training opportunities.
Finance and Administration
- Ensure operational efficiency:
- Review spending forecasts for field and alumni programs in order to inform seasonal and annual planning and supervise the on-going use of necessary field program finance tracking documents;
- Help create and implement budgets for new programming.
External Relationships and Communications
- Build, strengthen, and leverage key strategic partnerships to achieve EPI’s mission and goals:
- Develop relationships with directors and teachers in conjunction with Program Staff both informally and formally (e.g., written Memorandums of Understanding), and contribute to development of pre- and post-course components to be hosted at school sites;
- Coordinate with schools and teachers to facilitate student project work and related mentorship;
- Find and pursue opportunities throughout the year to promote the MX Program, announcing program accomplishments internally and externally, and coordinating with other EPI sites to provide diverse opportunities for students and staff.
Additional responsibilities to be determined in conjunction with supervisor.
Schedule and Location: The Program Supervisor position is based in the EPI office in La Paz, Baja California Sur, Mexico, working during EPI’s core office hours (Monday-Friday from 9:00 AM – 5:00 PM). The Program Supervisor may occasionally be required to work and/or be on-call outside the above mentioned working hours, e.g., when working in the field for training or observation, or by staffing the EPI emergency cell phone.
- Degree in Education, Environmental Education, or related
- 3-5 years experience in similar positions
- The desire to make a difference in the world
- Excellent oral and written communication skills
- Strong organizational skills and the ability to pay attention to detail
- Competency with Microsoft Office applications (Access, Excel, Word, Outlook)
- Spanish fluency and English proficiency
- Excellent supervisory administrative skills
- Ability to work independently while multi-tasking
- Ability to work well with other people
- Master’s Degree in Education, Environmental Education, or related
- Previous experience in non-for profit organizations, outdoor or environmental education entities
- Teaching experience in classroom or with field programs
- Spanish and English fluency
- Experience working with databases, budgets
To Apply:Please submit resume and cover letter stating your interest in and qualifications for the position to Mexico Program Manager, Elizabeth Hammond:
Qualified candidates will be interviewed shortly after receipt of resume; selection will be closed as soon as successful candidate is identified.
Start Date: As soon as possible