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Whether it’s a question about airfare for your school group, curiosities about instructor certifications and training, or concerns about traveling alone for the first time, EPI is here to help. 

General

Is airfare included in tuition?


For individual student travelers and professional development participants, airfare is generally not included in the cost of tuition. For participants traveling in a group, airfare generally is included in the cost of tuition for our international program sites. For domestic sites, airfare is generally not included. If you are unsure if your tuition includes airfare, please get in touch with your trip organizer or contact us directly.




How does airfare work?


If you are traveling with a group and airfare is included in your tuition, EPI will send you the travel itinerary as soon as it is confirmed with the airlines. For individual travelers, EPI provides arrival and departure time frames for each particular course. These time frames have been set up to work logistically for the instructor teams and to minimize any wait time for travelers. Participants are responsible for securing airfare that arrives and departs within those time frames. As always, if you have additional questions about airfare, traveling solo as a student, or difficulties finding flights within the time frames, get in touch! We're happy to help.




Are baggage fees included?


Baggage fees are not included in tuition costs.




How much spending cash should I bring?


Bringing some spending cash is a good idea. $50 to $100 will suffice. American dollars will work at our international sites, so long as the bills are clean. Ones and fives work best.




Is there a packing list?


Field-based, outdoor education requires proper clothing and gear. As part of its enrollment paperwork, EPI provides Student Handbooks and specific packing lists for each program site.





 

Risk Management

Do chaperones travel free?


On our group travel programs, one chaperone travels for free with every six participants. The exception is the Galapagos, where the first chaperones need a minimum of nine participants to travel free.




Is there a minimum number of students? What about for a private course?


Similarly, all of our group travel programs require a minimum of six paying participants, except for the Galapagos, which requires nine. To ensure a private course, groups need a minimum of 12 paying participants. Otherwise, EPI may look to combine you with other small groups.




How does payment collection work?


For group travel, we can set up payment in a way that works best for you and your group. EPI is happy to collect payments directly from participants and families, or we can work with you or your travel administrators to collect payment from the school.




Who collects all the paperwork?


EPI works directly with families to make sure that they complete and submit all paperwork required for travel.





Administrative

What does my tuition cover?


EPI's Program Fees cover all on-the-ground expenses, including food, lodging, transportation, and all activities and park entrance fees. Tuition does not cover additional spending money, baggage fees, or food in the airports on travel days. In some cases, tuition will also cover the cost of flights, but this is not always the case. Please see the Airfare section below for more information, or contact us for airfare details.




Is there a payment plan?


Payment for most EPI programs occurs on the following timeline:

  • A $250 deposit upon enrollment
  • A $750 tuition deposit 6 months prior to departure
  • Final tuition balance due 2 months prior to departure.
So long as those deposit deadlines are met, participants are free to submit payments on any installment that they wish.




What immunizations are required?


Immunizations are not required for travel to any of EPI's program sites. We recommend that travelers meet with their personal physicians to discuss non-required vaccinations.




What is your cancellation policy?


You can find EPI's Terms & Conditions, including the cancellation policy, here.




Do participants need travel insurance?


Although it is not required for participation, EPI highly recommends securing travel insurance for its programs. EPI works with World Nomads as a travel insurance provider, but there are many providers that offer sufficient coverage. You can get a quote from World Nomads here.




What travel documentation is required?


For international programs, participants must have a current passport that is valid for 6 months after return from the program site. Additionally, any students under the age of 18 must carry with them the original, signed & notarized copy of the International Travel Minor Travel Letter, which is provided in EPI's course paperwork. Our operating locales do not require visas for US citizens. EPI advises participants who are not US citizens to check the visa and travel requirements for the country of destination. EPI is not responsible for securing visas required for travel.





Airfare

Is airfare included in tuition?


For individual student travelers and professional development participants, airfare is generally not included in the cost of tuition. For participants traveling in a group, airfare generally is included in the cost of tuition for our international program sites. For domestic sites, airfare is generally not included. If you are unsure if your tuition includes airfare, please get in touch with your trip organizer or contact us directly.




How does airfare work?


If you are traveling with a group and airfare is included in your tuition, EPI will send you the travel itinerary as soon as it is confirmed with the airlines. For individual travelers, EPI provides arrival and departure time frames for each particular course. These time frames have been set up to work logistically for the instructor teams and to minimize any wait time for travelers. Participants are responsible for securing airfare that arrives and departs within those time frames. As always, if you have additional questions about airfare, traveling solo as a student, or difficulties finding flights within the time frames, get in touch! We're happy to help.




Are baggage fees included?


Baggage fees are not included in tuition costs.




How much spending cash should I bring?


Bringing some spending cash is a good idea. $50 to $100 will suffice. American dollars will work at our international sites, so long as the bills are clean. Ones and fives work best.




Is there a packing list?


Field-based, outdoor education requires proper clothing and gear. As part of its enrollment paperwork, EPI provides Student Handbooks and specific packing lists for each program site.





For Chaperones

Do chaperones travel free?


On our group travel programs, one chaperone travels for free with every six participants. The exception is the Galapagos, where the first chaperones need a minimum of nine participants to travel free.




Is there a minimum number of students? What about for a private course?


Similarly, all of our group travel programs require a minimum of six paying participants, except for the Galapagos, which requires nine. To ensure a private course, groups need a minimum of 12 paying participants. Otherwise, EPI may look to combine you with other small groups.




How does payment collection work?


For group travel, we can set up payment in a way that works best for you and your group. EPI is happy to collect payments directly from participants and families, or we can work with you or your travel administrators to collect payment from the school.




Who collects all the paperwork?


EPI works directly with families to make sure that they complete and submit all paperwork required for travel.





More Questions? 

 

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Ecology Project International

315 S. 4th Street. E.

Missoula, MT 59801

P 406.721.8784

F 406.721.7060

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Ecology Project International (EPI) is a 501(c)3 non-profit organization © 2020